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HR/Administrative Assistant


San Diego, CA 92101
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Job Details

Volt Workforce Solutions is hiring an HR Assistant in the San Diego area!

Summary: This Human Resources Assistant is responsible for assisting and supporting HR professionals in Central Human Resources with a variety of human resource administrative and transactional tasks, including general office responsibilities such as filing, data processing, planning and organizing, and special projects.


  • Scan pension/personnel documents into document retention system (OnBase)\\t
  • Archive research (microfiche, OnBase, gold cards, etc.)\\t
  • Manage and track retirements and coordinate communication with employees, HR personnel, and Supervisors/Managers\\t
  • Upkeep retirement lists and retirement postings on the intranet\\t
  • Subpoena responses (collect requested benefit & personnel documents and submit to paralegal)\\t
  • Assist with ad hoc audits or data verification requests\\t
  • Assist with communications and mailouts to employees/retirees\\t
  • Coordinate, advertise, and facilitate retirement plan education seminars\\t
  • Employee Recognition\\t
  • Extract employee data from HRIS (PeopleSoft), and prepare data to capture accurate employee information for service award administration and processing\\t
  • Respond to and solve service award inquiries, issues, or concerns\\t
  • Update procedure documentation as needed\\t
  • Sending & retrieving boxes/documents from Iron Mountain\\t
  • Assist with employee questions, issue resolution, and preparing and responding to data inquiries from external vendors\\t
  • Assist with the preparation of presentations, info for web site, etc.\\t
  • Assist with day-to-day document scanning\\t
  • Assist all areas with coordinating events/training/seminars and general office responsibilities such as pick up & distribute mail, order paper, toner, supplies, printer maintenance, scheduling meetings, etc.\\t
  • Other duties as assigned


    • High School Diploma, GED or Equivalent\\t
    • 1 to 3 of experience in Human Resources and at least 2 years experience in an administrative\\t
    • Proficient skills in MS Word, Excel and PowerPoint skills are required\\t
    • Bachelors degree is preferred\\t
    • Work experience in a HRIS is required\\t
    • Familiarity with PeopleSoft is strongly preferred\\t
    • Experience with employee benefit plans preferred\\t
    • Demonstrated experience with accuracy, tracking information and researching and verifying information from multiple sources

      Volt is an Equal Opportunity Employer

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