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Administrative Assistant


Poway, CA
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Job Details

Administrative Assistant | Volt

Administrative Assistant

Poway, CA

Location:Poway, CA
Employee Type:Contingent
Duration:48 weeks
Pay Rate:$18.00 - $20.00 /Hour
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Date Posted:10/2/2017
Job ID:71783
Phone:619- 471-1487


Title Temp Administrative Assistant  
We have an exciting career opportunity for a Temporary Administrative Assistant working in our Integration Electrical Engineering group located in Poway, CA.
This position is responsible for providing administrative assistance and clerical support to the department. Requires contact with internal management, staff, and possibly customers or officials.  Has access to sensitive information necessitating the use of tact, diplomacy, discretion and judgment. Communicates with other administrative and management personnel to gather or convey relevant information and completes a variety of administrative/clerical assignments.  Multitasking and flexibility is key attribute for this position.
  • Perform administrative and clerical duties for an Integration Electrical Engineering department and staff.
  • Interface with management, staff, and possibly customers and visitors.
  • Coordinates travel requests, makes travel arrangements and process travel expense reports.
  • Complete and process standard forms or documents according to company procedures.
  • Coordinate conference room meetings, checks conference room and copy areas.
  • Distribute mail; order and maintain office supplies to include lifting or moving boxes of supplies.
  • Assist in copying and or scanning documents.
  • Load copy machines (paper and toner) and clear paper jams.
  • Clean up Electrical Engineering department areas (break rooms, conference rooms, empty offices, hallway as necessary, etc.).
  • Generate documents in Microsoft Word, PowerPoint, or Excel.
  • Provide back-up administrative/clerical support for other admins in the department.
  • Performs other duties as assigned or required.
  • Utilizes judgement in determining which tasks can be handled and which tasks need to be directed to the manager.
  • Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company; expected to work in a safe manner in accordance with established operating procedures and practices.
    Additional  Must have a minimum of one years work experience in a professional office environment with proficiency in MS Office. 
•Typically requires a high school diploma and one or more years of office administration experience, including experience supporting a management position. 
•Must possess: (1) an understanding of the general and detailed aspects of the job; (2) the ability to maintain the confidentiality of sensitive information; (3) competent organization skills and ability to establish priorities; (4) the ability to identify routine issues and explain and solve routine problems, or situations that require evaluation and interpretation; (5) interpersonal, verbal and written communication skills to accurately document, report and interface effectively with personnel, including management, customers and vendors; (6) acquaintance with applicable policies, procedures, and relevant regulations; (7) knowledge of computer operations and applications such as Microsoft Office (Word, Excel and PowerPoint). 
•Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required. 
    Volt is EOE
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